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Managing Programs

This feature is for SA, ML, Master Admin, Center Admin

What is a Program?​

A Program is how a Master Licensee organizes their offering — for example "AU BF Junior" or "SG BF Scholar". Each Program belongs to exactly one Master Licensee, and has a Type (a fixed category: Junior, Scholar, Baby, or Premium) used for cross-center reporting regardless of what the Program is actually named.

Programs are used to:

  • Track which students/classes are enrolled in which Program.
  • Get attached to Assessment Templates, which controls the branded header ("BrainFit Junior", "BrainFit Scholar", etc.) on printed Assessment Report Card PDFs — see Assessment Print-Out and the note in Managing Assessment Templates.

Each Master Licensee (and their Master Admin / Center Admin) only ever sees and manages their own Programs — never another Master Licensee's.

Viewing your Programs​

  1. Navigate to the ACP.
  2. Find Program in the navigation menu (a standalone item, not nested under anything else).

Program in the navigation menu, and the Programs list

  1. You'll see a table of all Programs you have access to, with their Type, Master Licensee, and Subprograms count.

Programs list

Creating a New Program​

  1. From the Programs list, click New Program.
  2. Fill in the following fields:
    • Name: A display name for the Program (e.g. "SG BF Scholar").
    • Master Licensee: Which Master Licensee this Program belongs to. If you're a Master Licensee, Master Admin, or Center Admin, this is locked to your own organization — you won't see other MLs here.
    • Type: One of Junior, Scholar, Baby, or Premium — the canonical category used for cross-center reporting, and what actually appears on printed Assessment Report Card PDFs (as "BrainFit Type"), separately from the Name above.
    • Description: Optional free text.

New Program form

  1. Click Create Program.

Viewing / Editing a Program​

Click a Program's name from the list to open its detail page. From here you can:

  • Edit the Program's Name, Master Licensee, Type, or Description.
  • Clone Program — copies this Program (and its Subprograms) to a different Master Licensee, so a new ML running the same kind of program (e.g. another "Scholar") gets their own separate record instead of sharing this one. Super Admin only — this action explicitly reassigns to a different ML, so it's not self-service for ML/MA/CA.
  • Manage Subprograms, Classes attached to the Program, and Enrolled students — adding a class here automatically enrolls its students in the Program. See Adding a Class to a Program for exactly what this does and how it keeps working afterward as students move between classes.

Program detail page

Relationship to Assessment Templates​

A Program is manually attached to an Assessment Template (there's no automatic matching by name, and no bulk backfill) — see Managing Assessment Templates for how to set the Program field on a template. Once a template has a Program assigned, its printed report cards show that Program's Type in the header instead of the generic default — see Assessment Print-Out.